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Admission to the School

Our Lady of Grace RC Primary School is a Voluntary Aided Roman Catholic School, in the Catholic Archdiocese of Southwark. It serves the parish of Charlton.

A school application form can be obtained from the School Office. The Headteacher and the Deputy Head are happy to talk to parents about admission to our School. Visits can be arranged by appointment. Details of the school’s admission arrangements can also be obtained from the Royal Borough of Greenwich Primary Admissions Team (www.royalgreenwich.gov.uk).

The Governing Body has sole responsibility for admissions to this School and intends to admit 60 pupils at one point of entry to the Reception class in the school year which begins every September.

Priority will be given to looked after Catholic children or looked after children in the care of Catholic families and previously looked after Catholic children followed by baptised Catholic children from practising Catholic families (where at least one parent/carer is practising), who are resident in the parish of Our Lady of Grace. Please refer to the Parent Information section on the website for the full Admission Policy detailing the complete criteria.

When the School is oversubscribed with Baptised Roman Catholic children who satisfy the above conditions, the presence of siblings in the school at the time of admission, frequency of Mass attendance, exceptional social, medical or pastoral needs and distance would contribute to admission decisions.

The Governing Body will annually review this policy at the start of each Autumn Term.  A copy of the admissions policy detailing the full criteria can be found on the website under the Admin/Office section.

The total school roll for 2017/18 is 269.

Our Lady of Grace Catholic Primary School was founded by the Catholic Church to provide education for children of Catholic families. The school is conducted by its governing body as part of the Catholic Church in accordance with its trust deed and instrument of government, and seeks at all times to be a witness to Jesus Christ.

Whenever there are more applications than places available, priority will always be given to Catholic applicants in accordance with the oversubscription criteria listed below. The Governing Body welcomes all applications, particularly those of other denominations and faiths who support the religious ethos of the school.

The Governing Body has sole responsibility for admissions to this school and intends to admit 60 pupils at one point of entry to the Reception class in the school year which begins in September 2017.

Admission Arrangements

Where there are more applications for places than the number available, places will be offered according to the following order of priority.

  1. Looked after Catholic children or looked after children in the care of Catholic families and previously looked after Catholic children who have been fostered or adopted.
  2. Baptised Catholic children from practising Catholic families (where at least one parent/carer is practising) who are resident in the parish of Our Lady of Grace (map available from the School office). Evidence of practice must be supported by a priest.
  3. Other baptised Catholic children from practising Catholic families (where at least one parent/carer is practising) who are not resident in the parish of Our Lady of Grace (map available from the School office). Evidence of practice must be supported by a priest.
  4. Baptised Catholic children but whose parent(s)/carer(s) are non-practising members of the Catholic Church.
  5. Other looked after children and other previously looked after children who have been fostered or `adopted.
  6. Baptised children of other Christian denominations from Christian families whose parent(s)/carer(s) desire a Christian education for them.
  7. Non-Christian children whose parent(s) / carer(s) desire a place for their children in a Catholic school promoting Christian values and beliefs.
  8. Any other children.

Oversubscription Criteria

When applications within any of the above categories (unless stated below) exceed the places available and it is necessary to decide between applications, the following order of priorities will be applied:

(i) Children with siblings in the school at the time of admission. (Where twins are ranked 60 and 61 they will be deemed as equal 60 and both children will be offered places).

(ii) For categories 2 and 3, the frequency of Mass attendance as shown on the supplementary information form.  Applications will therefore be ranked weekly, fortnightly, monthly, occasionally.

(iii) At the time of application, those with an exceptional social, medical, pastoral or other need which can most appropriately be met at this school and which make the School particularly suitable for the child in question. Strong and relevant evidence must be provided by an appropriate professional authority e.g. qualified medical practitioner, education welfare officer, social worker, priest and this should set out the particular reasons why Our Lady of Grace is the most suitable School and the difficulties that would be caused if the child had to attend another School. This evidence will be considered by the Governing Body and advice sought from professionals if necessary.

(iv) To those living nearest to the school measured as a straight line from the home to the main gate of the school using the measurement supplied by the Greenwich Local Authority derived from their geographical information system. The computerised mapping system measures from a single fixed point in the centre of the home address to the centre of the School. If more than one applicant lives in a multi-occupancy building eg. flats, priority will be given to the applicant whose door number is the lowest numerically and/or alphabetically.

Definitions

Siblings are defined as natural brothers/sisters, adopted brothers/sisters, step-brothers/sisters and foster-brothers/sisters but not other relatives (e.g. cousins) or unrelated children who live at the same address.

Practice is defined as regular and faithful worshippers who attend Sunday Mass (or a Saturday evening vigil Mass).  The frequency of Mass attendance will be ranked as laid out in the tie-break above.

Home is defined as the principal home address at which the child lives for the majority of his/her time and with the parent who is in receipt of child benefit.

Application Procedures and Timetable

Common Application Forms should be submitted to Greenwich Council by 15th January 2018.  Applicants wishing to apply under the faith criteria must submit a completed supplementary information form to the school by 15th January 2018.  Letters informing parents of the outcome of their applications will be posted 1st class by the home LA on 18th April 2018. If you apply on-line, you will receive an email informing you of the outcome of your application during the evening of 18th April 2018.

If the supplementary information form is not completed, the Governing Body of the school will consider the application under criterion 8.  (Copies are available from the School Office, School website, Greenwich Council website and from the Admissions Section at Greenwich Council).

Late applications – any late applications will be considered by the Governors’ Admissions Committee, in the event of there being any available spaces, using the above criteria. If all places have been filled, parents will be offered the opportunity of placing their child’s name on the waiting list. This does not prevent parents from exercising their right to appeal against the decision not to offer a place.

Appeals

Parents whose applications for places are unsuccessful may appeal to an Independent Appeal Panel set up in accordance with sections 85(3) of the School Standards and Framework Act 1998. Appeals must be made in writing and must set out the reasons on which the appeal is made. Appeals should be made to the Admissions Appeal Clerk at the school address. Parents/ carers have the right to make oral representations to the Appeals Panel.

Infant classes are restricted by the legislation to 30 children. Parents should be aware that an appeal against refusal of a place in an infant class may only succeed if it can be demonstrated that:

a) the admission of additional children would not breach the infant class size limit; or

b) the admission arrangements did not comply with admissions law or had not been correctly and impartially applied and the child would have been offered a place if the arrangements had complied or had been correctly and impartially applied; or

c) the panel decides that the decision to refuse admission was not one which a reasonable admission authority would have made in the circumstances of the case.

Waiting Lists

Parents of children who have not been offered a place at the school may ask for their child’s name to be placed on a waiting list. The waiting list, which will be maintained until September 2018, will be operated using the same admissions criteria listed above. Placing a child’s name on the waiting list does not guarantee that a place will become available. This does not prevent parents from exercising their right to appeal against the decision not to offer a place. It is possible that when a child is directed under the local authority’s fair access protocol they will take precedence over those children already on the list.

Pupils with a Statement of Special Educational Needs

The admission of pupils with a statement of Special Educational Needs is dealt with by a completely separate procedure.  This procedure is integral to making and maintaining statements by the pupil’s home Local Authority.  Details of this separate procedure are set out in the Special Educational Needs Code of Practice.


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